Site visit information

In senior management’s pursuit of the near-virtual strategy, all work spaces at Athabasca University’s campus in Athabasca are being cleaned and, for the most part, emptied out.

From: Athabasca University <communications@athabascau.ca>

Sent: November 9, 2022 4:29 PM

To: AU Staff members

Subject: Site visit information

Good afternoon,

     As we continue with our near-virtual strategy, we are now organizing site visits in Athabasca. Site visits are for teams to assess, clean, sort, and review their space and storage needs. These site visits are crucial for determining each team’s storage and space needs moving forward in the next phases as we reimagine AU’s locations.

     Over the next 2 months, the site visits in Athabasca will be coordinated. These spaces have been divided into zones and each zone has an assigned leader.

     For your site visit, your area’s zone leader will coordinate your zone’s team and oversee the work within that assigned space happening over a 2-week period.

     Everything you need to know about the project can be found in the site visit guide, which includes a list of FAQs, packing guidelines, safe lifting information, records management interim guidelines, a list of zones and zone leaders, and the overall site visit schedule.

Site visit guide: Athabasca [separate document]

Things you may want to bring with you to the site visit

·       Your AU access key/fob and all assigned keys for rooms and cabinets.

·       Packing materials will be available onsite, but we encourage you to bring bags and boxes from home to pack up your personal items.

·       Any work items you might need, like your AU-issued iPhone or laptop.

Site visit tasks

1.       Recycle, donate, and get rid of everything that you can in your office or workstation if your role is virtual. If your role is place-based, please keep only the items you need for your day-to-day work. The only other items that will remain are furniture and non-assigned IT equipment. If your role is virtual with place-based functions, please remove all personal items from the space as well.

2.       Recycle, donate, and get rid of everything that you can with your zone team in the assigned departmental and common-area items.

3.       Box up and clearly label records that will need to be retained for further review and storage. Guidelines for records and information management can be found in the site visit guidelines.

4.       Box up all your personal belongings and remove them unless you are place-based.

Items that will remain in your zone's area

There are some items that you don’t need to remove from the space:

•            Office furniture other than your task chair

•            Landline phones

•            Any printers, including desktop units

•            IT equipment that was not assigned to you

     If you have any questions or concerns, please reach out to your zone leader. A full list of zones and zone leaders can be found in the site visit guide.

     If you have any questions, concerns, or would like to share feedback, please send an email to the co-chairs at nearvirtual@athabascau.ca.